Grimsthorpe Castle

The Catering Crew have become an integral part of the Grimsthorpe Castle hospitality scene. They provide excellent quality, locally sourced food for all occasions at a competitive price. The team is friendly, efficient and take huge pride in this family run business.

image01Sebastian Miller | Managing Director Grimsthopre and Drummond Castle Trust

Wedding Breakfast

Thank you guys for such a fab afternoon tea at our wedding on Saturday 28th April. Everyone was talking about how great the food was. You were fab on the day and leading up to the day also. I would highly recommend you as caterers.

image01Kelly Tink | Bride

Wedding Breakfast

These guys provided the catering at my daughters wedding at the weekend, fantastic food & couldn't help enough. Really impressed & would definitely  use them again.

Anne Davies | Mother of the Bride

Corporate Event

We had our annual presentation night for our members with over 50 in attendance. The Catering Crew's buffet was delicious, they were on hand to help members ensure all dietary needs were well catered . All food is home made, and baked, even the serving platters they make themselves. Every single one of our members loved it. Very professional, excellent chefs, wonderful food can't recommend them enough . Thank you very much, and will be booking you for all our functions in the future.

Mike Stallard | Owner
Why we are different
  • It is your event, not ours! From the consultation to the day our team and chefs are available for consultation.
  • Building the initial relationship with our clients during the planning process, where sucess is in the detail, enables us to deliver our events stress free.
  • All our chefs, including our patissier and food technoligist are time served and have undertaken formal training.
  • Special diets are catered for including vegan, vegetarian alongside dairy free, for nut and gluten allergies or intolerances please contact our dietician.
  • We always start with great ingredients, some we grow ourselves and many of our suppliers hold Royal Warrants.
  • Our chefs make our own products to order, we never pass off commercial mass produced products as ours.
  • Great food comes from the heart, such passion engages the senses hightening an events atmosphere, celebration and memories.

A Brief Introduction

The Catering Crew founders have known each other professionally and socially for more than 10 years, developing unique, tantalising dishes that are worthy of any high-end Bistro or restaurant.

Our business philosophy is straightforward "be better, be realistic and to always be human". We're one of the few outside caterers with a full in-house skill base, allowing us to develop and manufacture all our catering and retail products in house. Interestingly, our retail range originated from numerous requests at catering events to make our sauces, preserves and patisserie available for purchase.

Procuring raw ingredients that have been carefully grown, harvested at the correct stage of ripeness, packed and transported to arrive in peak condition is not as simple as it sounds. Consequently our fresh ingredients come from specialist, family run businesses painstakingly researched throughout Britain to deliver the best possible start for our products and events.

We believe, as our clients state, that we offer a distinct step up in culinary quality and personal service, because we pay attention to the details and as you would expect, we are fully licenced to serve and sell alcoholic beverages and products.

Our Catering Services.

Fully Licenced

Main areas covered include: Stamford, Grantham, Sleaford, Spalding, Market Deeping, Central and North Peterborough. Outside these areas, please contact us.

All Our Services Are Bespoke To You

Wether Corporate, Christenings, Birthdays, Weddings, Anniversaries, Celebrations, House Warming or Wakes.

Graphic Logo

We simply deliver the prepared food presented on disposable trays. Major advantages include privacy at the venue while avoiding onsite labour costs. Disposal bags are provided as a courtesy for our customer’s convenience when clearing the venue.

Attended Setup

Similar to our Drop-and-go service but we help set up and present our food. Better suited for medium to large events

Attended Service

This will depend on your specific requirements but usually involves the supply, set up and presentation of the food, trained staff in attendance to control and serve a carvery style buffet while additional staff maintain the buffet tables, provide drinks, clear tables and clean up our areas afterwards

Chef On Site

Similar to our attended service but includes a chef or chefs on site to oversee the cooking and serving of hot food such as a BBQ, serving a hot carvery or other critical foods including fresh oysters.

Fully Attended Service

Typically, would include chefs on site cooking your bespoke menu, front of house staff to set up the dining area, wait on your guests and of course clean up our areas afterwards. Whether it is a banquet or an intimate gathering, this service allows a wide choice of your chosen hot and cold dishes to be prepared at your venue with the potential for fine dining.

Private Home Event

Similar to our Fully Attended Function, but on a more private intimate scale.

Planning Your Event

Responses to FAQs.

The Catering Crew wants your event to be a successful and stress-free day with no surprises. We will advise you in any way we can regarding the catering requirements and integrating the catering with other service providers. We will be fair, human, honest and open with you and to that end we have outlined some pointers and responses to questions.

Requirements. The facilities at a venue will control the menu, every venue we have worked in barely has sufficient electrical circuitry to run its own installed equipment without continually tripping out, despite having several unused power sockets. The critical question is what cookers, water boilers etc can be used together and that is the actual functional limit of the venue.

The use of holding trays, Bain-Maries etc can help, however, a complex menu or a large number of meals may fall out of the caterer’s ability to deliver safe, hot food on time. Whilst we have a range of equipment that comfortably delivers the extra kitchen facilities for most events, there are times when additional equipment and floor space (catering tents) need to be hired. These require the approval of the venue’s management.

Legislation dictates food and beverage requirements, these affect catering and bars, such as separate sinks and hand washing facilities as both need to have clean hands and utensils. A single sink is inappropriate for both users and often leads to congestion at critical periods. Legislation also dictates certain foods must be disposed of if it is out of a chilled environment for longer than a given period, as an example a buffet must be disposed of when that period of time expires after setting up.

Set up and Clean Down. Setting up a venue for plated food takes time, hot food requires much longer to set up than a buffet. Appropriate times must be booked at the venue as timings are critical for good food, so, once the venue is chosen and a menu is selected our team can advise on timings. In a similar fashion the time taken to clear the eating area, clean down, load the vehicle or vehicles is also important and a venue must be booked to allow adequate time for set up and clean down.

Vehicle and Equipment Access. Often several vans or trips may be required before and after the event, as catering equipment is heavy and pre-prepared foods from our kitchen can be fragile, good access is required to the venue.

General Layout.

  • Banquet style layouts facilitate small group discussion and some care must be given to table seating, not just friends, family or profession but also who not to put together!
  • Classroom style is perfect for presentations, no one has to twist around.
  • U-Shape is a traditional French style that promotes a more inclusive discussion and allows good central access for waiting staff.
  • Boardroom setup works well for up 15 people, above that it breaks off into splinter groups.
  • Detailed Seating.

    A detailed seating plan for table service is a critical guide for the chefs and waiting staff to work to, it ensures the right meal gets to the right person on the right table.

    Correct seating prevents an individual’s dietary requirement from being announced to the whole table. Seating changes made after the seating plan is made will lead to a disjointed service and potentially other issues.

    Disabled people may need a little more space for ease wheelchair access or other medical requirements, it is also considerate to site them with good access for the conveniences.


    Besides the obvious, making sure the exits are not blocked etc, it is good to ensure there is sufficient room between tables for guest access and waiting staff to operate. Overcrowding the dining area can be dangerous causing trip hazards, dangerous with hot food as well as being an annoyance for guests as people will need to get through.

    Creating Your Menu.

    While creating your perfect menu, it is courteous to acknowledge the general profile of your guests. For example, older guests may prefer a milder or more traditional selection; health and fitness groups may welcome more vegetarian or seafood options. If a large number of children are expected, then a separate menu or buffet table may be appropriate to accommodate them.

    Sometimes it is helpful to choose a theme, this might be: ethnic, English, French, Italian, Indian, regional and so on; Seasonal or simply family favourites.

    Create a style that fits the event schedule:

  • Picnic style meals and afternoon tea take around 30 minutes.
  • Buffets around an hour.
  • Cocktail receptions require a minimum of one hour before food service commences.
  • Plated service meals take from 1 ½ hours dependent on the number of guests the number of courses and the complexity of each course.
  • These timings exclude speeches and presentations.

    Working breakfasts and lunches require food choices that last at least 2 hours without damaging the integrity of the food or running into environmental health issues.

    An Itinerary will help determine realistic service times, ensuring the food is served at its best.

    Dietary Concerns

    Dietary concerns can become a big issue, some allergens such as peanuts or shellfish are life threatening, some dietary requirements assist people in managing a lesser condition, others are simply a person’s life choice such as Kosher, vegetarianism or veganism.

    Always ask the caterer up front if they can produce the specific dietary requirements and seek some evidence they have the correct knowledge. -Some allergies can kill-.

    Provide special requirements to the caterer in good time, preferably with the main menu selection.

    Best Practice.

    When compiling a menu, it is best to offer at least two, or better three options at each course with one being indulgent, one health conscious and one vegetarian with the inclusion of both seasonal and local items, however, facilities and budget will dictate here.

    The food should be appetising to the eye and the nose, two senses that are engaged before taste and texture.

    People with disabilities or medical conditions by way of example might really enjoy soup, but find it a problem, especially someone with involuntary shakes experiencing difficulties with soup and a spoon but is comfortable with a double handled soup bowl they can lift. Providing such a bowl would be a simple option, but the caterers would need to know in advance and bring it.

    Venue, Hidden charges.

    Many venues, especially country houses, halls and estates now make additional charges to service providers they hope you will not see, for example caters can be charged to use the venue kitchen, a bar might be charged simply to be on the premises. These charges are made on top of your venue hire and are often passed on to you through the service provider. Such charges where made vary unpredictively from tens of pounds to tens of thousands.

    Our sample menu’s and catering quotes are for our services and the provision of foods only, such hidden charges where made are to be covered by the event customer directly to the venue in accordance with the venue management timings.

    Catering access can be denied by the venue management if not adhered to.

    Equipment Hire

    If any equipment hire is required by us for your event, this will be discussed with you and itemised in our quote. Should the event requirements change in a reasonable timeframe, such as menu change, number of guests, or venue facilities in such a manner as to affect this, we will requote up or down as appropriate.

    Again, some venue’s raise additional charges, especially if the delivery of equipment, the erection of marquees and their collection is outside the events booked timings.


    Yes, occasionally such charges arise such as breakages caused by the inappropriate behaviour of guests to venues, also some practice charging after the event for electricity/gas and additional services including additional cleaning buried in their small print.

    It is strongly advised you check this out.

    Our advice is to cover all the points of venue hire before committing to the venue, always have a second venue in discussion so you can negotiate a fair and balanced deal with no surprises.

    Access and Pre-Delivery.

    Access/Key availability for all suppliers, its no good if the Barman has the key and is of site loading stock at his base while the caters and musicians etc are locked out. Timings for catering is critical, that is if you want your food on time.

    Stagger the arrival of vendors to allow everyone good and safe access, prioritise the time critical vendors to meet your requirements.

    Stress Free.

    Its good to have some concepts of what you want, great starting points include pictures clipped from magazines, Pintrest images or photographs. Write down some ideas including prominent themes, colours, favourite foods, drinks and music, these provide a good starting point and good caterers are inventive people taking time to contribute to the concept, often in some unexpected ways.

    Such ideas help bring the overall event together, for example if the theme of a birthday is Winnie-the-Pooh you may go for a picnic hamper style party with honey coloured linen.

    Staffing the event.

    Our guide prices are just that, guides and account for adequate staffing delivering good service. However, should your requirements be different, you want more attentive waiting from front of house staff or a faster meal service, then additional personnel can be built into the event costings.

    While we have portable equipment that is key in turning a good kitchen into a kitchen able to deliver a wide range of professional menus, the kitchen must be able to accommodate such equipment as required, both in terms of power supplies, ventilation and floor/work space. This will need to be assessed.

    Supplying major equipment, generators and catering tents is another matter and will be quoted for separately as required and as the venue permits. Such requirement will depend on menu choice, number of meals and location of the equipment in relation to power, fresh water and drainage etc., these need to be booked well in advance.

    This can become a substantial cost even for some great venues, some expensive venues do not offer good kitchen facilities but rely on the customer supplying the necessary catering equipment. This has caught many a planned event out where the venue was booked prematurely, always have an alternative venue in mind and be prepared to say No!

    Unlike other events in our lives, funerals are thrust upon us.

    The sense of loss can be overwhelming and planning the funeral's events can be full of emotion and quite stressful.

    Here at the Catering Crew we offer a discrete service combined with our usual high standards on catering.

    Our aim is to support you by taking away the stress of catering, allowing you time with your family and friends. It can sometimes be both respectful and fun to include items of food in the menu that were the deceased favourites, include a few suitable table decorations from home, or leave a place set with their own cutlery and crockery alongside a book and pen, so guests can write their favourite memory or a thank you in their honor. We are a very flexible group of people who have also lost family, some too soon.

    Pop Up Restaurants:

    Pop Up Events offer an alternative night out, a chance to engage with the chefs and other guests and try a wider range of foods than at a typical restaurant, it’s a try everything on the menu night. All recipes and ingredients are carefully researched to the regional themes, consequently they reflect the food you would experience in the local Bistro style establishments when visiting the region.

    Seasonal produce is at the heart of what we do, from the vibrant first crops of the season to the matured charcuterie and cheeses resulting from them. We even grow some traditional produce ourselves to ensure it is picked at its peak delivering maximum flavour and texture. Out of season produce is sourced through specialist suppliers, many of whom deservedly hold Royal Warrants.

    Pop up events and menus are timed to coincide with seasonal produce: The Best of British in the late summer; French evening with warming Autumnal produce accompanied with this year’s Beaujolais Nouveau; The Indian evening to spice up the winter blues (or greys!), Italian evening is a celebration of the early Mediterranean summer and our New Year’s Evening is a mix from the best British and overseas foodie memories representing the season.